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- Create Date August 6, 2025
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Mileage and Expense Log for Taxes 2025 – Track Business Deductions Correctly
2025 Mileage and Expense Log – Track Your Business Deductions the Right Way!
If you drive for business or incur expenses while traveling for work, maintaining a mileage and expense log for tax purposes is crucial. The IRS requires detailed records to support your deductions, and this free downloadable PDF will help you track your expenses accurately throughout the year.
This guide includes both rules for business deductions and a printable template that makes it easy to log your miles, meals, lodging, and other deductible expenses.
What’s Included in the Mileage & Expense Log?
IRS rules for business-related travel, lodging, and meals
Details on what counts as a tax home
Clarification on per diem allowances vs actual receipts
What documentation does the IRS expect for expense substantiation
A printable log sheet to track your 2025 mileage and business expenses
What Expenses Can You Deduct?
Business owners, freelancers, and contractors can deduct:
Travel between your home and business locations
Business-related car usage at the destination
Taxis, trains, flights, and local transport to meetings
Meals while traveling or dining with clients (50% deductible)
Hotel stays, laundry, and business-related tips
Note: Entertainment expenses are no longer deductible, even if business-related.
Why It Matters
Failing to maintain proper records could result in denied deductions or IRS penalties. This log helps ensure you're prepared for tax season — and that you capture every dollar you’re entitled to write off.
Download the 2025 Mileage and Expense Log now or contact Aldaris CPA if you have questions about deducting business travel on your return.